by the Academy of European Law
as of 10 July 2019
1. Who is responsible for data-processing and whom can I contact?
The organisation involved is:
ERA Academy of European Law
Metzer Allee 4
DE 54295 Trier
Telephone: +49 651 937370
E mail : firstname.lastname@example.org
You can contact our data protection officer at:
ERA Academy of European Law
– Data protection officer –
Metzer Allee 4
DE 54295 Trier
E mail: email@example.com
2. What data do we process and for what purpose?
process personal data that we receive either from you yourself in the
course of our business relationship or from another legitimate source
(e.g. your employer, your professional association) insofar as they are
necessary for us to provide our services to you.
We process or use the types of personal data listed below for the following purposes
a) Participant administration
To implement our continuing training events or to provide e-learning or other services we need your name and contact details (address, telephone number, e-mail etc.) and information about your professional group in order to admit you to a course and to ensure the smooth running of the event. We register your participant and/or training details as necessary either electronically or in printed form.
b) Publication in participant and check-in lists
For its events ERA draws up lists of participants and provides these to participants within the framework of the event. They serve in particular to promote professional networking and are part of the event documentation. A list of participants must also be provided to the European Commission for events (co-)funded by the Commission.
Usually a participant list contains:
- Title, first name and surname
- Professional title
- Address (without telephone number)
You can object to the inclusion of your data in the list of participants
or specify that particular data should not be included in the list.
Should this be the case please contact us when registering your
participation, at the latest one week before the event takes place. For
EU-funded training projects this is not possible.
c) Use of your e-mail address for transmitting information
If you register to receive our newsletter or info-mails, we will use your e-mail address to provide information about ERA until you cancel your subscription. You will only receive regular information about our training programmes in the areas of interest you specify and occasionally e-mails relating to a specific event, for example an invitation to the annual reception.
You can withdraw your consent for us to send you newsletters or info-mails with future effect at any time.
d) Other data processing (website)
The use of our website is generally possible without revealing any personal data. Should personal data be collected on our pages (for example name, address or e-mail address) this is purely voluntary and as a rule only for the implementation of the services you have expressed interest in and for further correspondence. You will find further details in the annex relating to the website.
3. What is the legal basis for our processing of your data?
We process your data in line with the European General Data
Protection Regulation (GDPR) and the German Federal Data Protection Act
a) Compliance with contractual obligations (Art. 6.1.(b) GDPR)
This relates to the processing of data for the purposes of providing training or other services within the framework of our contracts with participants, speakers, service providers etc. The nature and extent of data processing depends on the specific purpose of the contract.
b) On the basis of your consent (Art. 6.1.(a) GDPR)
Consent to process personal data is required in particular to send you information. Your consent can be withdrawn at any time. This includes the withdrawal of any consent given before the coming into force of the GDPR, i.e. 25 May 2018. Withdrawing consent does not affect the legality of any data processing before this date.
c) If it is in the legitimate interests of ERA (Art. 6.1.(f) GDPR), to comply with a legal obligation (Art. 6.1.(c) GDPR) or to perform a task in the public interest (Art. 6.1.(e) GDPR)
For example, the recording or processing of personal data is permitted in the form of closed circuit TV in the underground carpark to prevent or investigate criminal offences, in order to assert or defend against legal claims, for measures to develop our services or in order to comply with business or fiscal obligations to maintain records.
4. Who has access to my data?
Within ERA only those units or persons who need your data to
conduct the business relationship or to provide the services you require
have access to them. Should ERA have recourse in this context to
external service providers, their access is strictly limited to what is
needed to fulfil the contract or to provide the service. Through
technical, organisational and legal measures we ensure that data
protection regulations are also adhered to by our external service
Insofar as external funders, in particular the European Union, make the provision of funding for an event conditional on the receipt of participant details, participation in such an event implies consent for us to pass on your data; specific mention of this is made in the application/registration form.
Under no circumstances do we pass on data to third parties for advertising purposes.
5. How long will my data be stored?
ERA processes and stores your personal data as long as this is
necessary for its contractual or legal obligations, or as long as we
have your consent.
6. Is data transferred to a third country?
Your data is processed exclusively within the EU.
7. What are my data protection rights?
Any affected person has the right of access (Article 15 GDPR), the
right to rectification (Article 16, GDPR), the right to erasure (Article
17 GDPR), the right to restrict processing (Article 18 GDPR), the right
to object (Article 21 GDPR) and the right to transfer their personal
data (Article 20 GDPR). Certain restrictions apply to the right of
access and the right to erasure (§§ 34, 35, BDSG).
8. Do I have an obligation to provide data?
Within the framework of our business relationship you must provide
the personal data necessary for us to conduct this relationship or that
we are legally obliged to collect.
9. Amendments to this data protection statement
The date of applicability of this data protection statement is
indicated above. ERA reserves the right to amend this statement at any
time with future effect. The currently applicable version can always be
consulted on our website. We recommend that you inform yourself
regularly of any amendments.
Collection and storage of technical data for system-related and statistical purposes
Every time you access our website, for technical reasons your internet browser automatically transmits the following data to our web server:
- The current IP address of your internet connection;
- The page from which you access our website if you click on a link to it;
- The pages you view on our website;
- The date and time of your visit;The operating system you are using, the browser name (e.g. Internet Explorer, Firefox) and the browser version.
This data is stored anonymously and purely for statistical purposes (for
example how often the individual pages on our website are viewed) or to
monitor the technical system and network in order to be able to analyse
any disruptions in service (log files).
Some pages on the website use services from or links to other pages. Clicking on these links will open the relevant page, for which this data protection statement does not apply. For details of the conditions that apply, please refer to the data protection statements of the individual providers at:
- Google Analytics (https://policies.google.com/privacy?hl=en)
- Google Fonts (https://policies.google.com/privacy?hl=en)
- Facebook Seite (https://www.facebook.com/about/privacy/)
- Fbcdn.net (https://www.facebook.com/about/privacy/)
- Piwik/Mamoto (https://matomo.org/privacy-policy/)
- Twitter (https://twitter.com/de/privacy)
- Linkedin (https://www.linkedin.com/legal/privacy-policy?_l=en)
- Fontawsome (https://fontawesome.com/privacy)
- Bootstrapcdn (https://www.bootstrapcdn.com/privacy-policy/)
- Gstatic.com (https://better.fyi/trackers/gstatic.com/)
- Machform (https://www.machform.com/privacy-policy/)
- Userite.com (http://userite.com)
Our website may contain links to other websites. As a general rule
these are marked as such. We have no influence on the extent to which
current data protection regulations are adhered to on the linked
websites. We therefore recommend that you inform yourself of current
data protection regulations on other websites.
This data protection statement also applies to ERA’s commercial activities (ECC).
are text files placed on your computer to collect standard Internet log
information and visitor behaviour information. When you visit our
websites, we may collect information from you automatically through
cookies or similar technology.
- Understanding how you use our website
- Advertising and marketing purposes
What types of cookies do we use?There are a number of different types of cookies, however, our website uses:
- Functionality – Our Company uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Advertising – Our Company uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Our Company sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
How to manage and disable cookiesYou can use your
browser settings to delete individual cookies or all cookies. In
addition, most browsers provide information and instructions on how to
delete these cookies or block their storage in advance.
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